Frequently Asked Questions - Office Questions

The easiest way to duplicate a file is to open the file and go to SAVE as… then give the file a new name. Your original file and the newly named file will now be in the same folder. If you want to send a file that has private data, the second file should not be named with any private information. If you have more questions about duplicating a file please contact the technology department.

To password protect a Word document in Mac:

1.    With the document open and visible, on the Word menu, click Preferences.
2.    Click the Save header on the left.
3.    To require a password to open the document, in the Password to open box, type a password, and then click OK. In the Reenter password to open box, type the password again, and then click OK.
4.    To test the password, close and reopen the document.

Please NOTE!
It is advised that you make a copy of the document that you want to protect. Then apply the password protection to that new file. This will do many things, but most importantly it will:
1. Allow you to still open the original file without protection. 
2. Have access to the information in file if you forget the password. 

if you are unsure how to do this look for the FAQ for duplicating a document.

IMPORTANT NOTE: If you do not remember the password and it has been set to something other than what has been agreed upon, you will not be able to open the document. There is no way around the password protection. Please be sure to use the agreed password or one that you can remember.

To password protect a Word document in Windows:

1.    With the document open and visible, on the Tools menu, click Options.
2.    Click the Security tab (may be labeled as Save).
3.    To require a password to open the document, in the Password to open box, type a password, and then click OK. In the Reenter password to open box, type the password again, and then click OK.
4.    To test the password, close and reopen the document.

Please NOTE!
It is advised that you make a copy of the document that you want to protect. Then apply the password protection to that new file. This will do many things, but most importantly it will:
1. Allow you to still open the original file without protection. 
2. Have access to the information in file if you forget the password. 

if you are unsure how to do this look for the FAQ for duplicating a document.

IMPORTANT NOTE: If you do not remember the password and it has been set to something other than what has been agreed upon, you will not be able to open the document. There is no way around the password protection. Please be sure to use the agreed password or one that you can remember.